Organizing deadlines and documents is often the primary need for finding a system for law firms. Professionals used to working under the pressure of meeting deadlines and living under a mountain of paperwork know the value of a digital archive. In that sense, automation software can come in handy.
Which lawyer never lost a document? Tangle of roles requires a sometimes superhuman organization to be managed. That, not counting the deadlines. Which legal professional has never missed an important deadline due to the information overload you deal with daily?
More than a problem of order, managing document content is fundamental to managing operational costs. According to recent statistics , 20-35% of new revenue-generating expenses are caused by poor quality data management. This could be avoided if 1% of this amount were invested in a system for law firms.
If time is money, legal service providers without a system for law firms are losing both. It is only natural that, at first, a small business in this segment may not have all the tools it needs. But you need to pay attention to the signs of the times and harness the wave of the digital revolution to digitize your operations.
But is cost and time just the tip of the iceberg? For sure. There are many more possibilities for companies that adhere to the automation of their business content. In an increasingly computerized world, operating without adequate platforms is a real drawback to the competition. Who can debunk the power of technology?
For these and other reasons, here are 7 facilities that a law firm system can provide to streamline the life of legal professionals:
Whether due dates, renewals, suspensions, contract cancellations or any other type, they are among the biggest everyday concerns. Especially if you are a legal professional, a content management tool can help to honor these pressing deadlines in this area.
Because automated systems manage all company content, you can customize it to trigger alerts when deadlines expire. This way you avoid the embarrassment of missing a date vital to your reputation with a customer.
As stated earlier, having an enterprise content management system - such as ECM - can do much to reduce operating costs. For law firms, maintaining physical files can be costly. After all, the time your employees spend managing all the office content is worth a lot of money.
Also, expenses with local storage infrastructure are added. At this point, it is worth considering that even having a digital archive, having a computerized system operating in the cloud can eliminate huge expenses with local servers. It's worth taking a minute and consider how much you have spent on all the paperwork. Is it worth continuing with her?
In addition to deadlines and costs, there is also the safety aspect. How high are the chances of loss, loss, erasure, among other mishaps related to documents? On the other hand, when content is digitally stored, these events are much less likely to occur.
When it comes to data in the cloud, security is even greater. Data on a backup device may be lost, but in the cloud security is complete. Not to mention that in the digital world, access can be limited in the way that is most convenient, ensuring that only the right people have the documents they need.
“Paperwork” may well be synonymous with inefficiency. Not only does it consume space, it creates confusion over the large volume and sets an unsustainable option. Today, it is possible to limit paper use to a minimum or even, under certain circumstances, eliminate its use altogether.
A content management system enables you to route documents from one user to another literally at lightning speed. No waste of time and resources on printing, shipping and validating printed documents. In the digital age, all of this is accomplished within a computerized platform that automates all tasks.
This brings us to another benefit of a law firm system. It's about having the right document at the right time and wherever you are . Nowadays, you can manage and view data whenever you need it, even when you're away from the office via mobile. This makes it possible to have high productivity and response time to very high requests.
Information management through content management systems gives lawyers direct access to their entire database. So if information is power, the trader empowers himself with a distinct volume of information accessible at high speed. Best of all, such productivity is reflected in customer satisfaction.
Getting "information" for a customer can be embarrassing. How many times has the lack of a system not been embarrassing? Staying empty-handed while the customer waits for an answer to a question may sound bad. In contrast, with an ECM platform, the requested information could be provided on the spot, quickly.
Such a device strengthens your image before the customer. He comes to see you as an efficient and resourceful professional. But most of all, if he is promptly addressed and his problem resolved more quickly, he will be one step closer to loyalty. Use technology to your advantage: it is indispensable for improving your results at all levels.
Last but not least, your office data automation is a huge step for your Digital Transformation. Follow the wave of this revolution: It is not just a trend but an opportunity on which your biggest competitors are embarking.
How to begin? Forget manual storage of data in passive tools such as spreadsheets and text files. Digitize your content with computerized platforms to make your work faster and more satisfying for customers. Following this step will make your law firm more competitive in the marketplace.
Contrary to common belief, even small newcomers can buy platforms like ECM. Of course, you need to search for the software companies with the best offer and price. Remember that this is not a new expense, but an investment for your productivity, with a good margin of return.
Meet the DocSystem product that has the 4 management tools (ECM, BPM, CRM, ERP) fully integrated, with just one login you access the 4 tools, ideal for any type of business.
Join thousands of companies being impacted by the DocSystem platform in over 50 countries.
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