Enterprise Content Management

Turn your Business into a Digital Workplace

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Centralize information in
one place, eliminate the use of paper
and manual processes.

Archive and share document
with departments faster
and more securely.

Find archived documents in seconds using combinations of indexing filters, attributes, or in the folder.

Local and decentralized capture 100% web

Scan documents, webcam or all-in-one compatible with the TWAIN driver.

Download documents

Download documents with multiple files at once, or just select a file to download.

Flexible folder structure

Create folders and set access permissions. Copy or move documents between folders.

Share documents with nonusers

Set up the expiring link and quickly share documents with non-system users.
Once shared the content can be viewed and downloaded to the recipient's machine.
Get all access logs for shared content.

Document versioning

Enable version control and keep track of changes made to the document and records.
Only authorized users can access previous versions.

Temporality control

Configure the temporality rating to determine the legal retention period for the content.
Apply the temporality to the stored documents and let the system perform the actions to change automatically until deletion or permanent storage.

Native Viewer

View the files you use daily, internally.
Microsoft Office formats, PDFs, Images, XML, Videos, Audios, and TXTs.
Other formats can be viewed in source applications and can be managed normally by the platform.

Documents Digital Signature

Digitally sign documents and eliminate paper use once and for all.
Allows you to sign with digital certificate or with electronic signature.

Integration with Microsoft Office

Drag and drop is a simple and objective way to archive documents that are already on your desktop.
No indexing required, as the system already indexes automatically by file attributes.

Document Creation with Multiple File Formats

Images are important, but there are many other file formats that are handled daily by businesses. ECM's content management concept is unique, allows you to create the document record and attach or capture/scan files of any format, so you have everything manageable and secure, ready to go.

Content Access Profile

Define access profiles for users and groups according to what each user is authorized to access.

Administrators by default have full access to the system , and ordinary users need to have a predefined profile.

Users may be linked to organizational units/groups for better management.

The time for users or groups to access the system can be controlled according to their work schedule.

Indexing Card Creation
(Electronic Forms)

Easily create index cards/templates to classify documents.

With files/templates documents can be indexed in any folder, this gives you even more flexibility defining what data is important for retrieving stored content.

The designer has fields of various formats for creating various files/templates, including fields integrated with some platform registration tables.

Fields can also be integrated with external Databases for querying and using external data in document indexing and processes.

Document integration with processes in BPM

All documents that are scanned or loaded from BPM are stored in the ECM, as ECM is the central documents repository and controls the entire content cycle.

BPM works in a fully integrated way with ECM utilizing and synchronizing the content of ongoing cases.

Documents can be easily viewed from the ECM interface with all available advanced search features, even if the user does not participate in any workflow step.

This is advantageous because the user can reuse content for other processes or other activities that require that information. Content can also be incremented regardless of whether or not the process has been terminated.

The document is not tied to a case, it is not necessary to find the case to find the content. Actually it's the opposite, it remains linked to the process, but can be retrieved using all ECM search features, allowing the company to have a platform that uses content intelligently and efficiently.

Advanced search

Find archived documents using attributes, index filter combinations, or find in the folder.

Folder Search lets you find the document by name, date created, date updated, and user who created it.

The search for indexing, allows you to use the data from the bookmarks/templates to retrieve the content quickly, allowing you to find a set of documents or a specific document.

The data search uses all documents and files attributes, including formats, templates, creation date, folder name, user who created, and other attributes to find documents and display as you wish. The more data is entered into the filter field, the more complete will be the search.

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Business Process Management

Join thousands of companies being impacted by the DocSystem platform in over 50 countries.

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